Marketing Tool

Email Signature Generator – Gmail and Outlook

Create a clean, professional email signature with your details, photo, links and a call-to-action button. Pick a layout, preview it live, then copy it into Gmail, Outlook or any email app.

Start from an example

Pick one to fill the form with sample details, then change them to yours.

Your details

Full name

Pronouns (optional)

Job title

Department (optional)

Company

Website

Phone

Second phone (optional)

Address (optional)

Tagline or short note (optional)

Photo or logo (optional)

Upload a photo and it is cropped square and shrunk in your browser, so nothing is sent to us. For a logo, paste a public https:// image address instead.

Your photo (JPG, PNG or WebP)

Photo shape

Photo size (px)

Logo image address

Logo width (px)

Gmail does not accept uploaded photos pasted into its signature box. If your photo does not appear there, use the picture button inside Gmail's signature editor. Outlook and Apple Mail keep it.

Instagram

Facebook

YouTube

WhatsApp number

Social link style

Logo icons are small pictures loaded from gopafy.com. Badges and text links need no pictures, so they also show when an app blocks images.

Button, banner and small print (optional)

Button text

Button link

Banner image address (https)

A wide promo image under your details.

Banner link (optional)

Disclaimer (optional)

A sample is not legal advice. Ask your company or a lawyer if you need exact wording.

Add a "Please think before you print" line

Style

Layout

Phone, email, website and address marks

Icons are small pictures loaded from gopafy.com. Letters need no pictures.

Accent colour

Preview

Some email apps in dark mode invert or tint colours. This shows your signature on a dark background so you can check that it stays readable.

Start typing your details to see your signature.

How to add it

Gmail: click Copy signature, then open Settings, choose See all settings, scroll to Signature on the General tab, create a signature and paste it in the box. Save changes at the bottom.

Outlook: click Copy signature, open the signature settings (in the new Outlook: Settings, Accounts, Signatures; in classic Outlook: File, Options, Mail, Signatures) and paste it into the editor.

Menus change from time to time, so check your email app's help if a step looks different. Some apps show links, images and round shapes differently (Outlook may show badges as squares), and some block images until the reader allows them, so send yourself a test email. Logo icons are small pictures hosted on gopafy.com. If you would rather not depend on them, choose Round badges or Text links.

About the Email Signature Generator

The Email Signature Generator creates a clean professional email signature from your name, job title, company, phone, email, website, address, photo or logo, social links, a call-to-action button and an optional disclaimer. Start from an example, choose one of six layouts, a font and an accent colour, check the live preview on light, dark and phone-width views, then copy it into Gmail, Outlook or any email app. It is built in your browser and nothing is uploaded.

Email Signature Generator quick facts

Layouts:

Six: Classic, Modern, Minimal, Card, Colour bar and Compact

Photo:

Cropped square and shrunk to 240 pixels in your browser

Social links:

LinkedIn, X, Instagram, Facebook, YouTube and WhatsApp

Output:

Copy as rich text or HTML, or download an HTML file

Privacy:

Built in your browser; nothing is uploaded

How to use the Email Signature Generator

Pick an example to start from, or fill in your details, and optionally add a photo, logo, social links and a button.
Choose a layout (Classic, Modern, Minimal, Card, Colour bar or Compact), a font and an accent colour.
Click Copy signature and paste it into your email app's signature settings, or copy the HTML code or download it.

What a good signature includes

Your name, your role and company, and the one or two ways people are most likely to reach you: a phone number, your email and your website. Add social links only if you use them for work, and keep any tagline short.

Logos and images

Use a small logo, around 100 pixels wide, hosted at an https:// address. Put your name in text, not inside the image, so it is readable when images are blocked, and always give the logo a text description for people using screen readers.

Before you rely on it

Send a test email to yourself and open it in Gmail, Outlook and on a phone. Some apps change link colours or dark mode backgrounds, and some regions expect company registration details on business emails, so check your local requirements.

Frequently asked questions about the Email Signature Generator

How do I add an email signature in Gmail?

Click Copy signature, open Settings, choose See all settings, scroll to Signature on the General tab, create a new signature and paste it in the box, then save changes at the bottom of the page.

How do I add a signature in Outlook?

Click Copy signature, open the signature settings (in the new Outlook: Settings, Accounts, Signatures; in classic Outlook: File, Options, Mail, Signatures) and paste it into the editor. Menus change, so check your app's help if they look different.

Why does my logo not show up?

Email apps can only load an image that is already on the internet. Upload your logo to your website or an image host and paste its https:// address. An image on your computer, or an address starting with http://, will not work. For a personal photo, use the upload box instead: it is shrunk in your browser and kept inside the signature. Gmail does not accept such embedded photos when pasted, so in Gmail add the photo with the picture button in its signature editor.

Why does the signature use tables and plain styles?

Email apps ignore most modern web styling. A table layout with inline styles is the most reliable way to make a signature look the same in Gmail, Outlook and mobile apps.

How long should an email signature be?

Short. Name, role, company and one or two ways to contact you is enough. A long signature with many images slows loading and looks cluttered on phones.

Is my information stored anywhere?

No. The signature is built in your browser. We do not store or send your details, and links are checked so unsafe web addresses are dropped.

Free, no sign-up. Reviewed 15 October 2026 by the Gopafy team. See all free tools.